Once an order is approved, a purchase order (PO) will be sent each vendor with items in the order. Once the order is fully approved, those POs will only be visible in the Search POs screen.
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You can view specific subsets of orders with the other options here.
POs That May Have Failed to Send: These are orders that have been approved but the POs generated from the orders may not have been received by the Vendors.
Orders That Are Stuck In Approval: These are orders that have not been approved for whatever reason, and have therefore not generated POs yet.
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View PO will generate a PDF of the PO sent to the vendor.
View Confirmation will show a hard copy of any confirmation documents.
Receive allows you to indicate the items and quantities of items that have arrived. This is important for invoice reconciliation.
View Consolidated Confirmation will allow you to see all the confirmation information for the whole order (i.e., all POs associated with the order that generated this PO).
Edit PO Date allows you to adjust the Order Date, Delivery Date, and Budget Date for the order.
Copy this Purchase Order and Copy this Order copy the corresponding documents, allowing you to send exact copies as new orders or POs.
Email and Integration Status allows you to see the progress of the order through the system and to the vendor.
Integration Logs show you additional information about the submission of the PO and allow you to resend it if necessary.
Note: Deleting a PO will not cancel it with the vendor. If the order has been sent to the vendor (i.e., is in the “Emailed to Vendor” status), you will need to cancel the order with the vendor as well as deleting it here.
The options on the other part of the screen look like this:
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