This guide will cover the basics for placing an order within the Procurement Partners web portal.
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To begin, navigate to https://oncare.net/ and click (in upper right corner), then enter your user name and password and log in. This will bring you to the Procurement Partners home page.
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Note: Not all tabs or features explored in this document will be available for all users. If you do not have access to something in this guide and you think you need access, reach out to your administrator.
The Order dropdown at the top of the screen contains many options for beginning a new order. This guide will not cover all of these options, but will focus on the primary order functions within the system.
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Search PO – Allows user to search through orders that have been submitted to the vendor.
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Order Guides – Allows user to search through their order guides.
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Standing Order – Allows user to create a recurring / saved order, so that items can be easily picked out and re-ordered in the future.
Quotes – Allows user to create a quote and submit to the vendor for approval.
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When you begin a new order either by clicking clicking Start new Order or by selecting Add Order from the Order dropdown, you will see an Add Order prompt.
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Facility – Select appropriate facility for order.
Department – Select appropriate department for order. This may not be visible for all users.
Category - The category will determine which order guides are available to you and which budget GL codes and/or budgets should be charged.
Order Guide – Select appropriate order guide to dictate which items will be available.
On Behalf Of – Place the order on behalf of another user. Note that all confirmations and correspondences regarding the order will be sent to the user chosen here.
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When viewing your Shopping Cart, you can make changes to your items if needed by clicking the quantity symbols or by manually overwriting the quantity. To remove an item from your cart, click the trash can icon if you have only one of said item, or manually overwrite the quantity to 0.
Note: if you remove all items from a cart it does not delete the cart or cancel the order; you need to click X Cancel Order in the upper left corner of the screen.
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Group By – adjust the grouping of items in your cart
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An example of a vendor's website, connected via Punchout
Note: You may need to adjust your pop-up blocker settings to allow the punchout window to open.
At this time, shop within your vendor’s catalog to pick out the items you wish to purchase. When you are ready to proceed, review your cart and click the Place Order / Submit Shopping Cart / Checkout button (the verbiage may vary based on vendor). This will transfer your cart back to the Procurement Partners system and you can complete your order.
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