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Orders can also be accessed from your home screen in On.Care.
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You could also go to Search orders “search orders” to find a list of pending orders.specific order.
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Reviewing an Order
Once you are in the order you can drill down within each category to see the items requested and the qty entered. You can change the qty by just keying in the new qty in place of the old.
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Add to Order Guide-if you added something to the order that was not in the order guide you can add it in from the order itself. This is rights-based.
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Delete-you can delete the item from the order by clicking the garbage can
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Sorting and grouping Grouping the order Order
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If you would like to sort your order by total (cost from highest to lowest) you can click on the following icon which will enable sorting fields.
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While in the search text box you could search by the product description, Oncare Item number, and Vendors item number
Vendor Change
This feature is rights-based.
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As an approver, you have the ability to change which vendor a specific item goes to. You can do this by going to the vendor column in your order and pressing the edit button.
This is going to show you all the vendors in your On.Care for this item and you will be able to select which you would like to move forward with. This feature is rights-based.
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Budgetgreat for when you are trying to or cannot meet an order minimum with a specific vendor.
Budget
When an order comes in over budget, you will get the following pop-up depending how far over budget the facility is;
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To see where you are at in your budget , find the “budget usage” “budgets” tab on the top left side of your orderscreen.
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As you can see, this will break down your spending on this order and show you where you are holding for the month as well as how much room is left in the budget. You can see this in a PPD budget as well.
Add Product/Add Price
To add a new item to your order that is not in your order guide or On.Care system yet, use the add product/add price feature which can be found in the tabs on top of your screen.
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This will open up a window to fill out all the info to your new product. Be sure to add the info for both tabs (pricing as well.) When all your info is in, click “add product.”
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Order Comments
If there is something the facility rep cannot find in their guide, they will put it in their order comments to be added. Comments can be found in the comments tab on the top of your order.
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