Prices in OnCare are purchasing options for a product. Each price represents some way that the product can be purchased. These prices can be added either in the Product Catalog or in the Edit Order screen.
NOTE: Adding prices is permission-based, so you may not see these options if you do not have the corresponding permissions. If you feel you need these permissions, contact your administrators.
Adding a Price
Adding prices can be started in two places. You can add prices in the Product Catalog or you can add prices in the Edit Order screen.
Option 1: The Product Catalog
Initiating from the Product Catalog is useful if you want to create a price proactively before an order has been placed. To start from the Product Catalog, go to the “Catalog” drop-down menu. Select either “Search” or “All Products” (both have the same products available, but “All Products” shows all of them in a list, while “Search” only shows search results based on search terms entered).
Once you find your item, click on the item description.
Select the “Prices” tab.
Click “Add Additional Price”.
Option 2: The Edit Order Screen
When approving or placing orders, you can add a price so that you can send the request for the item to another vendor. To start adding a price in the Edit Order screen, click on the vendor's name (it may also say “None Selected”).
Click on “Add New Price”.
Both methods will open the “Add Price” pop-up. Once here, select the vendor for which you’re adding a price.
Next, enter the vendor id number (this number is often called SKU on vendor sites).
NOTE: If the vendor supplies a catalog to OnCare, the search bar here will look for the item in the catalog and will allow you to import information directly from the vendor catalog. To enter an item that is not in the vendor catalog, uncheck the “Search from catalog” checkbox.
Below that, you will be able to enter the price. This is the price for the whole package.
The “units” field is how many things come within the package. For example, a case may contain 10 boxes; this would be represented by entering 10 in the “units” field.
We’ll come back to the multiplier subsection a bit later.
The “Sales Unit of Measurements” is the package that you purchase it in; from our earlier example, this would be “case” or “CA”.
The “Price Unit of Measurements” is the unit that the item is distributed in within your organization; in our above example, this would be “box” or “BX”.
The “Pack Description” allows you to enter a description of the pack size (for example, 10 boxes of 100/case).
Below the pack description are some optional fields that can be used to add the description, manufacturer, and brand.
Once you have filled out all relevant fields, click “Save Changes”. The price will now be available to use when placing orders.
Special Case: Multiplier
For items that are sold by the pound, you can set the item up using a multiplier. When using this option, the “Multiplier” is the number of pounds in this package. To reveal these options, click the arrow next to the word “Multiplier”.
The “Price per pound” will be multiplied by this number to determine the expected price of the package. The price per pound will be used to determine the price if there are small variances in the actual delivered weight.
If you use this method, you do not need to fill in the price in the first section; OnCare will calculate the price from the price per pound and the multiplier.